Update on the obligations of users of Panama’s Electronic Invoicing System (SFEP)

Background

Executive Decree No. 766, dated December 29, 2020, and subsequently amended by Executive Decree No. 147 of May 26, 2021, establishes the regulatory framework for the adoption of Electronic Invoicing by companies exempted from the use of fiscal devices, as determined by the General Directorate of Revenue (Dirección General de Ingresos - DGI). Article 21 of the Decree authorizes the DGI to issue administrative resolutions defining transitional measures to ensure the proper implementation and execution of the Electronic Invoicing system, among other provisions.

Through Resolution No. 201-9775 dated October 20, 2023, the obligations of users of Panama’s Electronic Invoicing System (SFEP) were updated. To optimize the adoption process of the SFEP, it has become necessary to revise the criteria governing the use of the Free Invoicing Tool provided by the General Directorate of Revenue (Dirección General de Ingresos - DGI).

Scope

All taxpayers—whether natural persons or legal entities—who currently use or intend to opt for the Free Invoicing Tool under Panama’s Electronic Invoicing System (SFEP) must comply with the parameters outlined by the General Directorate of Revenue (Dirección General de Ingresos - DGI). These criteria are detailed in the applicable regulatory framework and are designed to ensure proper alignment with the system’s operational and compliance standards.

Exceptions

Government entities whose operational nature requires integration into Panama’s Electronic Invoicing System (SFEP) may do so using the Free Invoicing Tool provided by the General Directorate of Revenue (Dirección General de Ingresos - DGI). These entities are not subject to any limitations regarding the number of electronic documents they may issue monthly.

Limit 

Natural or legal people utilizing the Electronic Invoicing System under the Free Invoicing Tool modality must transition to the Authorized Qualified Provider (PAC) modality if they exceed either of the following thresholds monthly issuance of more than 100 electronic documents, or annual gross income equal to or greater than USD 36,001.00.

Notification

Authorized Qualified Providers (PACs) must submit, via email, detailed information regarding the integrator companies with which they collaborate and maintain strategic partnerships. The following data must be provided: 

• Notarized copy of the contract between the parties.
• Legal name (corporate name) of the integrator company.
• Trade name of the integrator company.
• Legal representative, designated contact person, or responsible party.
• Physical address, telephone number, and email address and any additional information required by the General Directorate of Revenue (Dirección General de Ingresos - DGI).

Effective period

This resolution and its associated guidelines shall enter into force on January 1, 2026.