Change in reporting work-related accidents from 1 January 2026
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Change in reporting work-related accidents
From 1 January 2026, there will be a change in the area of work-related accidents, which is closely related to the digitisation of this agenda. This mainly concerns the obligation to report work-related accidents exclusively electronically, via the portal of the State Labour Inspection Office ("the Office's portal"). In August 2025, the Czech Government adopted Government Decree No. 322/2025 Coll., Government Decree on the obligations of employers in the event of work-related accidents, which repeals the previous regulations governing this area.
In addition to changes in the reporting of work-related accidents, the new Government Decree divides work-related accidents into four categories according to their severity:
a) fatal work-related accident, which means damage to health resulting in the death of the injured employee within one year of the date of the work-related accident,
b) a serious work-related accident, which means an accident in which the injured employee is hospitalised for more than five consecutive calendar days, or if, given the nature of the injury, such a period of hospitalisation can be expected, or a life-threatening or mass accident at work according to another legal regulation governing occupational health and safety and safety in mining and mining-related activities,
c) a work-related accident in which an employee has been injured and is temporarily unable to work for more than 3 calendar days, but which is not a serious or fatal accident,
d) a work-related accident that did not result in a temporary incapacity for work or resulted in a temporary incapacity for work not exceeding 3 calendar days.
Recording of work-related accidents
The employer is still obliged to keep records of work-related accidents in an accident book, which may be kept in either electronic or paper form. These records must contain information about the employee (name and surname of the injured employee), information about the accident (date and time of the accident, place where the accident occurred, description of the event, source and cause of the accident) and witnesses. The logbook must also contain information about the injuries (total number of injured persons and type of injury, including specification of the injured body part) and the name and job title of the person who recorded the accident.
Reporting work-related accidents
From January 2026, employers will be obliged to report serious or fatal work-related accidents involving their employees without undue delay, electronically, via the portal of the regional labour inspectorate or, where applicable, the district mining authority, if the employee's activity, workplace or technical equipment is subject to the supreme supervision of the state mining authority. The employer shall also report such an accident without undue delay to the trade union organisation and the OHS representative, if any, at the employer's premises. Fatal work-related accidents must always be reported to the Czech Police, and the others work-related accidents must be reported by the employer if there is a suspicion that a criminal offence has been committed in connection with the work-related accident. The employer must also report a fatal work-related accident without delay to the employee's health insurance company with which they were insured at the time of the accident.
The employer shall send such reports to the trade union organisation, OHS representatives, the Police of the Czech Republic and the health insurance company either electronically or in paper form.
Accident report
The employer must also send a record of all types of work-related accidents, with the exception of work-related accidents pursuant to Section 2(d), i.e. work-related accidents without an incapacity for work or with an incapacity for work not exceeding three calendar days, to the same authority, i.e. the regional labour inspectorate/district mining authority, electronically via the SÚIP portal. – i.e. work-related accidents without an incapacity for work, or with an incapacity for work not exceeding 3 calendar days, within 15 working days of the date on which they became aware of their employee's work-related accident. In order to obtain the signatures of the employee who suffered the work-related accident, any witnesses, OHS workers and other persons, the employer shall print out the work-related accident report sent from the SÚIP portal and obtain the signatures in writing. This can also be done electronically, in which case the employer downloads and saves the accident report from the portal. The employer is obliged to keep the signed accident report for 10 years.
The employer shall also send the signed accident report in writing or electronically to the health insurance company with which the employee was insured at the time of the accident and to the Czech Police in cases where there is a suspicion that a criminal offence has been committed, within 15 working days of the employer becoming aware of the work-related accident. The Czech Police must also be sent a record of the accident in the event of a fatal work-related accident. The employer shall also send the record of the work-related accident to the organisational unit of the insurance company for the purposes of settling insurance claims under the statutory insurance of the employer's liability for compensation for work-related accidents and occupational diseases.
The employer shall also provide one copy of the signed accident report to the injured employee, the employee representative for occupational health and safety, and the trade union representative, if any, as soon as possible. If a fatal accident occurs in the organisation, the employer shall issue a copy of the accident report to the family members of the injured employee.
If the employer discovers facts that necessitate changes to the submitted accident report, they shall update the accident report on the authority's portal and resend it to the relevant authority. The updated accident report must also be sent to all other entities to which the first version of the report was sent.
The report and record of the work-related accident are sent to the state institutions according to the place where the accident occurred.
The change in the area of occupational accidents aims to significantly simplify and improve the process of reporting work-related accidents. It also aims to reduce the administrative burden on employers and state institutions and improve work-related accident statistics and accident analyses.
Work-related accident – reporting
| Regional Labour Inspectorate or District Mining Authority | Employer's trade union organisation | Employer's OHS representative | Czech Police | Employee health insurance |
a) fatal accident | YES – electronically (SÚIP portal), without undue delay | YES – electronically/in paper form, without undue delay | YES – electronically/in paper form, without undue delay | YES – electronically/in paper form, without undue delay | YES – electronically/in paper form, without undue delay |
b) serious work-related accident | YES – electronically (SÚIP portal), without undue delay | YES – electronically/in paper form, without undue delay | YES – electronically/in paper form, without undue delay | YES, if the facts indicate that a criminal offence was committed in connection with the accident – electronically/in paper form, without undue delay | NO |
c) work-related accident with a temporary incapacity to work lasting longer than 3 calendar days | NO | YES – electronically/in paper form, without undue delay | YES – electronically/in paper form, without undue delay | YES, if the facts indicate that a criminal offence was committed in connection with the accident – electronically/in paper form, without undue delay | NO |
d) work-related accident without a temporary incapacity to work or with a temporary incapacity to work not exceeding 3 calendar days | NO | YES – electronically/in paper form, without undue delay | YES – electronically/in paper form, without undue delay | YES, if the facts indicate that a criminal offence was committed in connection with the accident – electronically/in paper form, without undue delay | NO |
Record of work-related accident
| Regional Labour Inspectorate or District Mining Authority | Employer's trade union organisation | Employer's health and safety representative | Czech Police (depending on where the accident occurred) | Employee's health insurance company | Employee affected by the accident | Organisational unit of the insurance company with which the employer is insured (statutory insurance for liability for damage in the event of a work-related accident or occupational disease) |
a) fatal accident | YES – electronically (SÚIP portal), within 15 working days | YES – signed copy of the record, without undue delay | YES – signed copy of the record, without undue delay | YES – electronically/in paper form, within 15 working days | YES –electronically/in paper form, within 15 working days | handing over a copy of the record to family members, without undue delay | YES – electronically/in paper form |
b) serious work-related accident | YES – electronically (SÚIP portal), within 15 working days | YES – signed copy of the record, without undue delay | YES – signed copy of the record, without undue delay | YES, if the facts indicate that a criminal offence was committed in connection with the accident – electronically/in paper form, within 15 working days | YES – electronically/in paper form, within 15 working days | YES – signed copy of the record, without undue delay | YES – electronically/in paper form |
c) work-related accident with a temporary incapacity to work lasting longer than 3 calendar days | YES – electronically (SÚIP portal), within 15 working days | YES – signed copy of the record, without undue delay | YES – a signed copy of the record, without undue delay | YES, if the facts indicate that a criminal offence was committed in connection with the accident – electronically/in paper form, within 15 working days | YES – electronically/in paper form, within 15 working days | YES – signed copy of the record, without undue delay | YES – electronically/in paper form |
d) work accident without a temporary incapacity to work or with a temporary incapacity to work not exceeding 3 calendar days | NO | YES – signed copy of the record, without undue delay | YES – signed copy of the record, without undue delay | YES, if the facts indicate that a criminal offence was committed in connection with the accident – electronically/in paper form, within 15 working days | YES – electronically/in paper form, within 15 working days | YES – signed copy of the record, without undue delay | YES – electronically/in paper form |
Author: Blanka Knedlová
Revision: Martina Farářová
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