Expert HR and Payroll Outsourcing service in Bangkok, Thailand

Professional HR and Payroll Outsourcing solutions in Thailand

A global and local workforce presents challenges that require expert HR knowledge and specialised processes. Payroll legislation is a highly complex area. With rules and policies so often in flux, processing payroll in-house is often costly and inefficient. Our specialist company offers a flexible way of managing your HR and payroll service requirements in Thailand and throughout the world.

Why Payroll Outsourcing Is a Better Choice Than In-House?

Thai payroll is a compliance-heavy function. Each month, employers are required to manage multiple statutory obligations, including Social Security filings (SPS 1-10), personal income tax withholding (PND 1), withholding tax certificates, and provident fund contributions under voluntary schemes. In addition, annual requirements such as the Workmen’s compensation Fund and other regulatory reports must also be completed.

All of these obligations are governed by regulations that are amended regularly. A single missed filing or miscalculated deduction can result in financial penalties, employee disputes, or adverse audit findings.

Keeping payroll in-house means carrying the cost of trained staff, software licences, continuity cover for absences, and ongoing training on regulatory updates. Engaging HR payroll outsourcing companies in Thailand converts that fixed overhead into a predictable monthly fee, reduces single-person dependency risk, and gives you immediate access to technical specialists. It also removes the internal privacy concerns that come with colleagues handling each other's salary data.

How We Simplify HR and Payroll Outsourcing in Thailand

Outsourcing your HR and payroll functions can improve accuracy, efficiency, and security. With different rules and regulations in each jurisdiction, it can be challenging to manage these functions internationally. Partnering with us lets you draw on world-leading expertise in finance and HR. Our experienced professionals work closely with our clients to simplify processes and improve performance in individual ways suited to their specific circumstances. 

At our company in Bangkok, Thailand, our HR and payroll outsourcing services are designed to meet the requirements of companies that are seeking a consistent and reliable service that is scalable and flexible. We recognise that the modern workforce has a myriad of HR needs and, above all, wants to know that they will be paid on time and accurately. Using the latest technology and platforms, we help in the delivery of streamlined and automated payroll outsourcing and HR processes.

When you work with us, you benefit from a single point of contact who will work seamlessly with an international team of experts to deliver results that are right for you. As an experienced payroll services provider in Thailand, we combine local regulatory expertise with the rigor of a global network.

Is your company facing these challenges?

At Forvis Mazars, some of the biggest challenges that we frequently see are:

• Accurately calculating net salaries and the complexity of applying Thai regulatory requirements
• Compliance with Thai Labor Law
• Obtaining work permits and visas
• Managing payroll across multiple countries 
• Having access to localised HR and payroll software
• Managing employees in Thailand from abroad

Our outsourcing service company has dedicated teams responsible for HR administration, payroll, visas and work permits, and Thai employment law advisory services.

Who uses our HR and Payroll Outsourcing services?

Our clients range from early-stage foreign subsidiaries with a handful of employees through to listed multinationals running regional headquarters from Bangkok. Typical clients include:

• Foreign-invested companies setting up in Thailand that need Thai statutory payroll handled from day one, without hiring a local HR team
• BOI-promoted entities managing additional employment reporting conditions tied to their investment incentives
• SMEs and growth-stage businesses that have outgrown spreadsheet-based payroll but are not yet ready for a full HR department
• Multinationals with Thai operations feeding into regional or global payroll consolidations
• Representative offices, branch offices, and holding entities with low employee numbers but the same filing obligations as a full operating company.

As both a payroll consultant in Thailand and a technology-led operator, we build the engagement around your headcount, pay cycle, and reporting needs rather than a fixed package.

HR and Payroll Outsourcing solutions for every business size

• Core payroll processing services, reporting, and related expertise;
• International payroll management, operations control, and aggregated reporting (via PayWorld);
• HR/payroll integration (HRMS/HRIS to Payroll software, via PayMap);
• Payroll/accounting integration (Payroll software to ERP);
• Payroll advisory services (including labor law consulting and payroll process transformation);
• HR and global mobility advisory;
• International payroll specific project management (transition, integration, process transformation, monitoring and general account management).

Comprehensive Payroll Compliance and Advisory in Thailand

Thailand has specific employment laws and regulations that must be complied with every month or pay period. As your company grows, these responsibilities increasingly demand more of your staff's time.

The Forvis Mazars team in Thailand has full working knowledge and understanding of each of these regulations. Our team, working in partnership with your company, will assume responsibility for:

• Calculation of your employee’s payment due, withholding taxes, and social security contributions
• Preparation of the employee’s withholding tax certificate
• Preparation and submission of social security reports to the Social Security Office, including:
• SPS 1-01 - Employer registration form
• SPS 1-03, 1-03/1 - New employees registration report
• SPS 1-10 - Social security contribution return
• SPS 6-09 - Insured person termination report
• Kor Tor 20 Kor - Annual wage report for the Workmen’s Compensation Fund)

Advanced Payroll Outsourcing service to streamline HR

1. PayWorld

PayWorld, powered by Payzaar, provides global payroll management in one platform, enabling simplified and standardised payroll operations.  

PayWorld helps companies to: 

• Strengthen operational controls via payroll and labor cost-specific dashboards;
• Consolidate payroll data analytics; 
• Simplify integration to third-party HR and finance systems; 
• Securely exchange and store information.

2. PayMap

PayMap is our in-house integration system, linking your HRMS to our payroll software, automating the HR to payroll data flows, and digitising their validations and conversations.

3. HReasily

Forvis Mazars has partnered with HReasily to deliver cloud payroll solutions to our clients. HReasily increases efficiency, reduces administration, improves processes, and provides clients with real-time access to payroll reporting.

Meet Our HR and Payroll Outsourcing specialists in Bangkok

Our experienced teams support clients with national and international HR and payroll outsourcing services and delivery. We maintain a comprehensive, up-to-date understanding of labor and employment laws to ensure your business truly understands and cares for your employees.

Our team of HR and payroll specialists enables us to support clients directly with in-house experts instead of outsourcing to other firms, regardless of location. As one of the established HR payroll outsourcing companies in the region, we continually enhance our services through investments in our staff, processes, and training, so you benefit from a consistent, high-quality service delivered by a dedicated and skilled team.

To schedule a consultation with one of our HR and global outsourcing payroll specialists in Thailand, contact our Bangkok office at your earliest convenience. We'll explain how outsourcing your HR and payroll needs can pay immediate dividends for your company and improve the performance of your organisation.

Get In Touch For Complete HR and Payroll Outsourcing Solutions

To learn more about how we can assist you and your business, please get in touch with us today.

Why Choose Forvis Mazars HR & Payroll Service in Thailand 

Choosing an expert partner for HR and payroll outsourcing is about building confidence that your people are supported, your business is compliant, and your operations run smoothly. At Forvis Mazars, we combine global expertise with a deep understanding of Thai regulations, giving you a reliable and transparent payroll service in Thailand.

Choosing an expert partner for HR and payroll outsourcing is about building confidence that your people are supported, your business is compliant, and your operations run smoothly. At Forvis Mazars, we combine global expertise with a deep understanding of Thai regulations, giving you a reliable and transparent payroll service in Thailand. 

Our team in Bangkok takes the time to understand your organisation, tailoring solutions that fit your size, sector, and growth plans. A multinational navigating complex compliance requirements can rely on our in-depth expertise, while a growing local business gains efficiency and peace of mind through our streamlined approach. Our payroll services in Bangkok provide the tools and knowledge to make payroll one less thing to worry about.

When you work with us, you can expect:

• Accuracy and compliance handled by experienced specialists.
• Technology that streamlines and simplifies payroll processes.
• Clarity and consistency through a single point of contact.
• The reassurance of working with a globally recognised firm.

With Forvis Mazars’s payroll outsourcing service - we deliver peace of mind and the confidence that your business is always one step ahead.

Frequently Asked Questions 

Q: What do HR and payroll outsourcing involve exactly?

A: HR and payroll outsourcing encompasses the complete management of your employee payment processes, tax calculations, Social Security contributions, regulatory reporting, and HR administration tasks. We handle everything from salary calculations and statutory deductions to work permit applications and employment law compliance, allowing you to focus on core business activities.

Q: How quickly can you implement payroll outsourcing services?

A: Our payroll outsourcing implementation typically takes 2-4 weeks, depending on your company's complexity and existing systems. We provide a structured transition plan that includes data migration, system integration, and staff training to ensure seamless service commencement with minimal disruption to your operations.

Q: Is outsourcing payroll cost-effective for small businesses?

A: Absolutely. Outsourcing payroll often proves more economical than maintaining in-house capabilities, particularly when considering the hidden costs of compliance management, system maintenance, and staff training. Our scalable pricing structure ensures even smaller businesses benefit from enterprise-level payroll outsourcing service capabilities.

Q: How do you ensure data security and confidentiality?

A: We employ bank-level security protocols, including encrypted data transmission, secure cloud storage, and restricted access controls. All our payroll service Thailand operations comply with international data protection standards, and we maintain comprehensive cyber security insurance to protect your sensitive information.

Q: Can you handle multi-country payroll requirements?

A: Yes, through our PayWorld platform, we provide integrated payroll outsourcing services in Bangkok alongside global payroll management. This enables standardised reporting and operational controls across multiple jurisdictions while maintaining local compliance in each country.

Q: What happens if Thai employment laws change?

A: Our dedicated legal and compliance team continuously monitors regulatory changes and automatically updates our payroll outsource processes accordingly. We proactively inform clients of relevant changes and adjust calculations and reporting requirements without any action needed from your side.

Q: Do you provide ongoing support and account management?

A: Every client receives a dedicated account manager who serves as your single point of contact for all outsourcing payroll matters. Additionally, our support team provides ongoing assistance via phone, email, and our client portal during standard business hours.

Q: How do you handle employee queries and payslip distribution?

A: Our comprehensive payroll outsourcing service includes employee self-service portals where staff can access payslips, tax certificates, and employment records. We also handle direct employee inquiries regarding payroll matters, reducing the administrative burden on your HR team.

Q: What reporting and analytics do you provide?

A: Our HR and payroll outsourcing solutions include comprehensive dashboards with real-time labor cost analytics, compliance reporting, and customised management reports. You'll have access to detailed insights that support strategic decision-making and budget planning.

Q: What are the payroll service requirements for companies operating in Thailand?

A: Every company operating in Thailand with employees must register with the Social Security Office and contribute to the Social Security Fund. Both the employer and employee currently contribute 5% of monthly wages, capped at a maximum contribution of 875 baht each based on a 17,500 baht salary ceiling. Employers separately fund the Workmen's Compensation Fund at rates between 0.2% and 1.0% depending on industry risk. Monthly employment-related filings include withholding tax on salaries (PND 1), monthly Social Security reports (SPS 1-10), and new or existing employee notifications (SPS 1-03, SPS 6-09). Annually, employers must file a consolidated payroll summary (PND 1 Kor) with the Revenue Department and issue withholding tax certificates to each employee. Compliance with the Labor Protection Act, covering working hours, overtime, annual leave, statutory holidays, and severance, is also required for every employer in Thailand. As a payroll consultant in Thailand, Forvis Mazars manages the full monthly filing cycle on your behalf. 

Q: What accounting services do foreign-owned companies need when operating in Thailand?

A: Foreign-owned companies operating in Thailand typically need a coordinated set of accounting, tax, and compliance services to meet both local statutory obligations and parent-entity reporting expectations. Core requirements include statutory bookkeeping under the Accounting Act B.E. 2543, monthly VAT filings (PP30) for VAT-registered entities, monthly withholding tax returns (PND 1, 3, 53, 54), half-year and annual corporate income tax filings (PND 51 and PND 50), and audited financial statements filed annually with the Department of Business Development. Foreign-owned businesses also commonly require GAAP conversion from Thai Financial Reporting Standards to IFRS or US GAAP for group consolidation, transfer pricing documentation where related-party transactions are material, and BOI compliance reporting for investment-promoted companies. Many foreign-owned entities pair these accounting services with payroll outsourcing, work permit and visa support, and corporate secretarial services through a single provider to simplify governance. Forvis Mazars in Thailand delivers these services through an integrated team covering accounting, tax, legal, and HR outsourcing.

Disclaimer: The information provided on this page regarding Thai payroll regulations, Social Security contributions, Workmen's Compensation rates, tax filing obligations, and statutory reporting requirements is for general guidance only and reflects rules applicable at the time of publication. Thai employment, tax, and social security legislation is subject to change, and specific obligations may vary depending on company type, industry, headcount, and promotional status (such as BOI-promoted entities). This content does not constitute legal, tax, or professional advice. For advice tailored to your organisation's circumstances, please contact Forvis Mazars in Thailand directly.