Our payroll depends on one key person. What happens if they are absent or leave the company?
Your payroll remains secure and operational. Our documented procedures, dedicated payroll specialists and backup arrangements reduce dependency on individual employees. We ensure continuity in the event of absence, illness or departure and can also provide temporary support to reinforce your internal payroll team.
How does payroll outsourcing handle late inputs, manual corrections and payment deadlines that cannot be missed?
Each payroll cycle follows an agreed calendar with clear cut-off, validation and payment dates. Inputs, calculations and corrections are processed through documented review steps. If information arrives after the agreed cut-off, we assess the impact with you and determine the safest solution, such as an adjustment on the next cycle or an additional payroll run.
Can Swiss payroll be fully outsourced, including cantonal rules, withholding tax and social insurance?
Yes. We provide complete or partial Swiss payroll outsourcing, including registrations and declarations for social insurance, pension funds and withholding tax, as well as year-end reporting and salary certificates. Payroll is processed using Swissdec-certified software and in accordance with applicable federal and cantonal requirements.
How does outsourced payroll show who checked and approved each run, with a complete audit trail?
Each payroll cycle follows a documented process with defined responsibilities, reconciliations, review controls and client approval. Supporting documents and evidence of the checks performed are retained. Payment files are prepared for upload to your e-banking system, while final payment approval remains under your control.
Can outsourced payroll connect to HR, time-management and finance systems to avoid duplicate entries?
Yes. Forvis Mazars in Switzerland handles payroll implementation, data migration and system interfaces. As an Abacus integration partner, we connect payroll with time management and finance modules, and payroll accounting entries flow into your ledger, so you enter data once.
Which HR administration tasks can be outsourced: employment contracts, absences, insurance claims and employee records?
Forvis Mazars in Switzerland covers employee administration, drafting and reviewing employment contracts, amendments and work certificates, working time and absence management, sickness, accident and maternity claims with insurers, family allowance applications, expense reports and work permit applications.
Can expatriates, cross-border employees, equity plans and shadow payroll be included in outsourced Swiss payroll?
Yes. Our services can include shadow payroll, split payroll and the reporting of equity compensation such as Restricted Stock Units and Stock Options. Together with our global mobility specialists, we also support social security assessments, A1 certificates and the reporting obligations applicable to expatriates and cross-border employees.
Social insurances – contributions and benefits 25
Please find enclosed the new contributions and benefits for social insurances for the year 2025.
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